Productivity During the Work Day
1. Focus! This is the single most important thing you can do to reach success. Successful people have trained themselves to focus on the task at hand and get into the “flow” as quickly as possible. You can master this!
2. Check email infrequently. Do not obsess over email or social media. Work time should be productive time. Most people do not expect you to sit on top of your email all day. If they do, you need to explain that you have specific times for checking and responding to email.
3. Do ONE task at a time. Multi-tasking is a time waster. I know you think you can get three things done in half the time, but it simply does not work that way if your attention is spread across several tasks. Do one thing at a time and you will get more accomplished in less time.
4. Find or develop and master shortcuts. If you can’t develop your own shortcuts, then ask around and find out what other people do as shortcuts to daily mundane tasks. For example, if you create products and put an About Me section at the end, save that into a Word file so you can copy and paste it into all future projects.
5. Do it right the first time. This one will take some mastering. There’s a saying, “Of course I don’t look busy. I did it right the first time.” This is so true. It may take some work. We get better thr18ough repetition, but strive to do it right the first time so you don’t have to constantly re-do everything you work on.
6. Use your peak times to your advantage. Work fast. Work all of the time you are working. Pay attention to the time of day you have the most focus and are most alert. Do the difficult tasks during this time and save the mundane “auto-pilot” tasks for when you aren’t at your peak performance.
7. Write it down. Keep an on-going list of things you do throughout the day. This will also help you keep track of your time. If you send out 3 emails, write a little note in your journal. Be sure to note who the emails went to and the subjects covered.
At the end of the day you’ll know exactly what you accomplished and what wasted your time. Plus, if you ever need a reference to look back on, you have it all written down.
8. Take breaks and clear your mind. If you start feeling fuzzy headed and lose your focus, it’s time to get up and move around. Go for a short, brisk walk, enjoy a cup of coffee or tea. If you keep coffee or tea at your desk, then take time to go enjoy a cup away from your workstation.
9. Allow no distraction. Close all programs that aren’t work related. You don’t need your task bar full of distractions. Just glancing down and seeing you have your browser open to Facebook can distract you in an instant.
10. Prioritize. This seems simple and obvious, but sometimes it just isn’t. Take a look at the things you want to get done, and decide exactly what you need to get done. These are often two different things. Ask yourself which things are critical to building your business.
If writing an opinion piece for your blog isn’t business related, then save it to write at a non-work time. During work hours, only write about things that increase your business.
Well, there’s ten great tips and strategies for increasing your productivity during your work days. It is up to you now. Set your mind to it… – Productivity begins with a mindset.